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[EP-tech] Re: Error in Repository Entry

I think the first port of call should be to see if anyone in ICT is
willing to open this up and look at how it’s working as well as how it
should be working.

On 12/01/2015 11:41, "Bev Jones" <BJones@lincoln.ac.uk> wrote:

>I was thinking of the number of submitted and accepted items we now have,
>but divisions are a whole new can of worms, and I can't see them working
>without being linked to the person not the record. Eek!
>________________________________________
>From: Andrew Beeken
>Sent: 12 January 2015 11:10
>To: Bev Jones; Paul Stainthorp; eprints
>Subject: Re: Error in Repository Entry
>
>Sounds like we need to talk about making it sustainable then. I take it
>we¹re talking about things like division names?
>
>On 12/01/2015 10:00, "Bev Jones" <BJones@lincoln.ac.uk> wrote:
>
>>Lovely,thanks. It hasn't kept up with our changes, of course. We need to
>>try to get involved when they do change it.
>>________________________________________
>>From: Paul Stainthorp
>>Sent: 12 January 2015 09:48
>>To: Bev Jones; eprints
>>Subject: RE: Error in Repository Entry
>>
>>Originally written by Nick Jackson / Alex Bilbie and subsequently
>>modified by David Whitehead.
>>
>>If we're not happy with the display or we want modifications we should
>>put in an ICT ticket. They'll ignore it, but...
>>
>>
>>
>>-----Original Message-----
>>From: Bev Jones
>>Sent: 12 January 2015 09:42
>>To: eprints
>>Subject: FW: Error in Repository Entry
>>
>>Morning all,
>>Assuming the repo record is correct, who set up which bits of it display,
>>and how?
>>Cheers, Bev!
>>________________________________________
>>From: Chris Goddard
>>Sent: 12 January 2015 08:44
>>To: Bev Jones; Kenneth McGrew
>>Cc: eprints
>>Subject: RE: Error in Repository Entry
>>
>>Unfortunately, there¹s not much I can do at my end as the website only
>>displays the data from the Repository as an automated process.
>>
>>Names and personal data on the web are pulled from the HR database.
>>
>>Biographical and other information is entered by staff themselves, no one
>>else can change those parts.
>>
>>I have just manually run the script which pulls the data through so, what
>>you see now should be an accurate picture of what is stored in the HR
>>database and the Repository.
>>
>>Regs
>>Chris.
>>
>>From: Bev Jones
>>Sent: 11 January 2015 16:52
>>To: Kenneth McGrew
>>Cc: eprints; Chris Goddard
>>Subject: RE: Error in Repository Entry
>>
>>Dear Ken,
>>I'm forwarding this to Chris Goddard, as he is responsible for profiles.
>>
>>Dear Chris,
>>I think we ought to meet to discuss profiles, are you the right person?
>>Since we are under pressure to make repository records earlier in the
>>publishing cycle members of staff are often unhappy about their
>>as-yet-unpublished items, because their profiles do not make their status
>>obvious.  It might be possible to mark them [Submitted] or [Accepted] in
>>the same way as we identify items as [In press], but I wonder whether it
>>might be possible, or better, to have them under a separate tab,
>>"Forthcoming"?
>>
>>Many thanks, Bev!
>>________________________________
>>From: Kenneth McGrew
>>Sent: 10 January 2015 00:02
>>To: Bev Jones; Kenneth McGrew
>>Cc: eprints; Chris Goddard
>>Subject: Re: Error in Repository Entry
>>Dear Bev and Chris,
>>
>>I was just contacted by someone from the Department of Education
>>requesting a copy of my pipeline article.  Unfortunately this article is
>>under submission and I can¹t share it with them.  But in the repository
>>and websites that populate from the repository it still says 2015.  Can
>>this be made to say under review or something similar?
>>
>>Thanks,
>>
>>Ken
>>
>>From: Bev Jones <BJones@lincoln.ac.uk<mailto:BJones@lincoln.ac.uk>>
>>Date: Saturday, 3 January 2015 19:39
>>To: Kenneth McGrew
>><KMcGrew@post01.lincoln.ac.uk<mailto:KMcGrew@post01.lincoln.ac.uk>>
>>Cc: eprints
>><eprints@post01.lincoln.ac.uk<mailto:eprints@post01.lincoln.ac.uk>>,
>>Chris Goddard <CGoddard@lincoln.ac.uk<mailto:CGoddard@lincoln.ac.uk>>
>>Subject: RE: Error in Repository Entry
>>
>>Dear Ken,
>>
>>Dealing with these from the bottom up, the profile citation is generated
>>automatically.  For items where the status is 'Submitted' there might be
>>a better way to make this clear, but it would have to be done centrally,
>>so we don't have to put extraneous words in the record.  I have copied
>>this to Chris Goddard as he deals with profiles, in case he has a better
>>idea how to do this.  The date is the date that it is published, which
>>hasn't happened yet, so I set it to the future.  We revisit all these
>>items periodically to look for changes in their status, although it's
>>quicker if you let us know when it's accepted or published.
>>
>>Your name is "Kenneth" centrally in the University system.  In order to
>>make the records link to your profile enough of your name must be typed
>>to find your number, this then fills in your whole name, after that your
>>superfluous letters can be deleted.  I've fixed all your current items.
>>
>>I'm so sorry, I passed this through on a small screen; I've had a better
>>look at it now, and hopefully made a better job of it.  Your other two I
>>have put out as well, it may take up to 24 hours for new items, and
>>updates, to appear on your profile, although they will be visible through
>>the links here:- http://eprints.lincoln.ac.uk/view/creators/4092.html
>>
>>Let me know if there's anything more I can do for you.
>>
>>Many thanks, Bev!
>>
>>________________________________
>>From: Kenneth McGrew
>>Sent: 03 January 2015 17:46
>>To: eprints
>>Subject: Re: Error in Repository Entry
>>Greetings,
>>
>>I note three additional errors and two issues found on my faculty profile
>>which I believe is pulled directly from the repository:
>>
>>This article is listed under reviews but it is not a review but an
>>article in the leading journal of education:
>>
>>"McGrew, Kenneth (2011) Class-based theories of student resistance in
>>education: mapping the origins and influence of learning to labor [by
>>Paul Willis]."
>>
>>It should me moved under articles and read:
>>
>>"McGrew, K. (2011). A Review of Class-Based Theories of Student
>>Resistance in Education: Mapping the Origins and Influence of Learning to
>>Labor by Paul Willis. Review of Educational Research, 81(2), 234-266.²
>>
>>Review is used in a generic way in keeping with the tradition of the
>>journal.
>>
>>I note that my book Education¹s Prisoners and my review article of Jean
>>Anyon have not been added.  Can you please check on this?
>>
>>Regards,
>>
>>Ken
>>
>>
>>From: Kenneth McGrew
>><KMcGrew@post01.lincoln.ac.uk<mailto:KMcGrew@post01.lincoln.ac.uk>>
>>Date: Saturday, 3 January 2015 17:32
>>To: eprints
>><eprints@post01.lincoln.ac.uk<mailto:eprints@post01.lincoln.ac.uk>>
>>Subject: Error in Repository Entry
>>
>>Greetings,
>>
>>My name is Ken McGrew from the School of Education.  My newest deposit
>>The dangers of Pipeline Thinking reads ³McGrew, Kenneth (2015).²  There
>>are two issues with this.  Primarily, instead of 2015 it should read
>>"(under review)² otherwise it gives the impression that it has been
>>accepted for publication.
>>
>>Secondarily, I publish under ³Ken McGrew² rather than ³Kenneth McGrew²
>>and this is true for all my publications.  I may have entered this
>>incorrectly or the system may have done so automatically.
>>
>>Regards,
>>
>>Ken
>


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